For Employees

Administrative Handbook

• Covers administrative procedures for schools
• Contacts for Transportation shown on Page 2
• Document found at Contact List

 Accidents

• Transportation needs assistance at the scene when there are known injuries
• Follow procedures found in the UCPS Emergency Handbook

 Activity Buses

• Use form for pre/post trip inspections for all drivers
• Trips out of State will only be supported by Transportation Services that are less than 300 miles round trip
• Effective July 1st, 2025, cost per mile will be $3.00 plus the cost of driver salary which is $26.00 per hour for all schools – cost subject to change September 30 of each school year
• Drivers must appear on the UCPS approved driver list and obtain appropriate CDL with school bus pocket card and maintain a current DOT Medical Card
• Schools will be charged for unnecessary trips for fueling and negligence-based damages/issues
• Activity buses are fueled at least twice a week – Fueling is available at the garage as well as upon request with 24 hours advanced notice
• Emergency call procedures located in every bus After Hours Contact Information

Bus Load Limits

• Drivers are not to operate buses when student loads exceed rated capacity Load Capacities

Daily Pre-Trip Inspection

• Required by all drivers; please notify us of any unsafe condition or cleanliness issues

Exceptional Children

• Transportation supports the need for all students to observe length of day requirements; please ensure teachers do not load students early in the afternoons
• Students should always be escorted by a staff member

 Field Trips

• A minimum of two weeks to one month notice required to arrange for driver, bus, billing and trip details
• Requests must be entered into App Garden using web link for App Garden
• The driver must be listed on the UCPS approved driver listing as an approved driver
• Yellow bus field trips are available between the hours of 9:30 a.m. and 1:00 p.m.
• Additional cost for EC buses due to requirement of safety assistant
• Invoices are provided through Travel Tracker
• All payments for invoices are expected to be paid immediately
• Parents are NOT allowed to ride unless listed as an approved volunteer & cleared by HR
• Yellow bus cost per mile = $3.00; cost of driver salary $26.00 per hour for all schools

Charter Bus Trips

• Click Here for the District Forms for Field Trips
• 25-26 UCPS Approved Booking Agencies
• 25-26 Approved Charter Bus Carrier List

GPS Bus Tracking - Parent Portal

• GPS Login Instructions (from your phone)
• GPS Login Instructions (from your computer)
• Tracking
• Resetting your password

Idling Guidelines

• No school bus idling on campus with the exception of approved EC buses (students with medically approved IEP) or extreme weather conditions
• Please report violations to Transportation Services

 EC Students on Regular Buses

• Some EC students may be transported with regular student population

School Bus Routes

• Bus stop information is available for Parents using the Edulog Parent Portal App; Schools may use WebSchool Assistant for accessing student bus information.

 Student Safety Training

• Required during 1^st 5 days of school & immediately following Winter break
  • School Bus Safety Training
  • Training materials may be found at ncbussafety.org
• Click Here for the School Bus Evacuation Video 

 Target Arrival Time on Campus

• 15 – 30 minutes prior to scheduled bell time (breakfast) Bell Times 25-26
• Unload all students when bus arrives on campus (unless bus is unusually early)
• Some buses need to unload early to ensure on time arrival at 2nd & 3^rd tier schools

 Start of School Transportation Supplement

 1^st Day Reminders

• Elementary Schools to tag all students (bus and car riders) during 1^st few days of school
• Anticipate late buses during the 1^st few days; prepare staff accordingly
• Prepare early in the day for those students that need alternate p.m. arrangements or do not have a ride
• Identify someone on staff to communicate with Hispanic students
• Accommodations for overcrowded buses will be necessary in select areas
• Transportation area offices open until last student is dropped off and buses are securely parked

 Adding transportation for a Student

• Student Bus Assignment Process
• Bus De-Assignment Process
• Bus DeAssignment -ReAssignment Parent Letter

 Suggestions for Open House – 1st Week of School

• Have all parents download the Edulog Parent Portal App
• Print a listing of stop locations by bus #; students that do not have a bus assignment should request an assignment through the school office
• Use alphabetic Street Listing to assist parents with closest stop location

THE IMPORTANCE OF ACCURATE Infinite Campus DATA CANNOT BE OVERSTATED; IT IS CRITICAL TO OBTAINING TRANSPORTATION FOR A STUDENT!

• 25-26 Transportation Handbook
• Driver Recruitment Bonus
• Safe Schools Training Instructions
• Bus Seating Chart Form
• School Bus Driver DMV Handbook
• Direct Deposit Form
• Stop Arm Violation Form
• Student Stop Procedures
• Driver Crossing Procedure Card
• Crossing Procedures - English
• Crossing Procedures - Spanish
• Driver Vision Obstruction Form
• Social Media Memo - July 2020
• Transportation Contact List